The Child Consultation Screen contains highly detailed and well-structured information about a child. This includes various aspects such as the child's identity and the history of services provided. Staff can easily register data, make edits, and conduct assessments to provide appropriate recommendations based on the child’s condition. The information on this page is grouped into several sections to make it easier to understand.

• Intake/Consultation Details: General information regarding the consultation provided to the child, including:
  • Date of Intake
  • Type of Intake (Visit, Phone, Patrol, Social Media)
  • Consultation Route (UPTD PPA, Hospital, Police, School, etc.)
  • UPTD PPA⇒SAPA129
  • Main Complaint
  • Notes
• Child Information Sheet: Complete information about the child’s identity, parents, family structure, sibling details, related organizations, rehabilitation notes, psychological and medical examination records, and related cases.
• Manager: Information about the responsible person.
• Attached Child-Related Documents: Staff can upload documents or zip files.
• Support Progress: Logs or notes on the support that has been provided.
• Form Outputs: Downloadable forms or reports in Excel format.

Progress Notes function as a record or log of activities related to child consultations. With complete and well-structured notes, staff can more effectively monitor a child’s development and make appropriate decisions when providing suitable interventions. Some of the information displayed on the progress notes screen includes:

• Child Information: Displays the child’s identity information such as ID number and full name. A View Child Notes button is available to access detailed information about the child.
• Progress Notes List: The main section of this screen shows a list of progress notes that have been recorded.
  • Date: Includes the date of the child's initial registration and the date the service took place.
  • Time: The time the service occurred or the note was recorded.
  • Content: A brief description of what happened or was discussed during the meeting or service with the child or their parent/guardian.
  • Purpose: The objective of the meeting or service.
  • Participants: Indicates who was involved in the meeting or interaction, such as the child, parents, or other staff members.
  • Summary: A short summary of the content in the note.
  • Respondent: The individual who provided the information or report recorded in the note.
• Function Buttons: Several buttons are available to assist users:
  • New Entry: Create a new progress note.
  • Edit: Modify or correct an existing note.
  • Delete: Remove notes that are no longer needed
  • Export to Excel: Convert progress note data into Excel format.

The Meeting Screen is used to record detailed and important information related to a child consultation meeting. These notes serve as documentation, a tool for tracking the child’s progress, and a basis for decision-making in handling the child’s case. Some of the key information displayed on the meeting screen includes:

• Meeting Date
• Type of Meeting
• Support Policy Meeting
• Progress
• Future Challenges
• Opinion of the Person in Charge
• Agreement Details
• Treatment Policy
• Parents
• Person in Charge

Action Information is used to track and document the process of providing support or interventions to the child. The information presented is divided into two main sections:

• Meeting Summary:
  • Meeting Date: Records the date of each meeting or consultation session.
  • Type of Conference: Specifies the type of meeting.
  • Support Policy: Provides information about decisions made or follow-up plans.
• Support Details:
  • Date: Records the date when the support was provided.
  • Type of Support: Describes the kind of support given.
  • Name of Related Organization/Foster Parent: Lists the name of the institution or individual providing the support.
  • Reason for Starting/Stopping: Explains the reason why the support was initiated or terminated.

The Temporary Protection Screen is used to record and track information related to a child's temporary protection status. The recorded information covers various aspects, including the child's placement history in the protection facility along with the reasons, health records, and any support or interventions provided.

• Basic Information:
  • Temporary Protection History: Displays the history of temporary protection placements, including the date of entry and exit, reasons for placement and discharge, as well as notes on allergies and foods to avoid.
  • Allergies and Foods to Avoid: Provides detailed information regarding the child’s allergies and foods that must be avoided.
  • Follow-Up: Shows records of ongoing support and actions taken.
• Temporary Protection Facility Information:
  • Office Information: Displays detailed information about the temporary shelter, including the person in charge.
  • Daily Handover Notes: A daily log of the child's condition such as body temperature, issues encountered, special notes, and others. This facilitates smooth handovers between staff members at the shelter.
  • Attached Related Information: Staff can upload documents related to the child such as observation meeting materials, behavioral findings, photos, admission assessments, vaccination history, and more in document or zip format.

The Foster Parent Information section is designed to record and track data related to foster parents involved in child care. The information collected covers various aspects, including the identity of the foster parent, family members living together, training courses previously attended by the foster parent, and a list of children who are currently or were previously under their care.

The telephone consultation feature is designed to record and manage consultation sessions conducted over the phone. This screen provides detailed information regarding the consultation schedule, type of consultation, child’s data, and perpetrator information in cases involving violence. Telephone consultation services are especially useful when it is not possible to visit the office in person, such as during holidays or outside of working hours.

The Statistics screen is designed to provide a comprehensive and quantitative overview of data related to child consultation services. Statistical data is a valuable tool for monitoring and evaluating child consultation programs. With accurate and comprehensive data, program managers can make more informed decisions to improve the quality of services provided to children. Users can configure certain conditions, such as the desired time period and jurisdictional area.

On this Progress Management screen, there are two main categories as follows:

• Child: Users can monitor the progress of case handling or services based on the child data registered in the database.
• Staff: Users can monitor the status of each staff member and the person responsible for handling ongoing child cases or services.

The System Integration Screen functions to generate CSV files containing child data, cases, and services stored in the database, which can then be integrated into the SIMFONI PPA system. Users can also modify the data range they wish to integrate into the SIMFONI PPA system.

In Development